Business accounting software has changed dramatically in the past few years. Now, most businesses have enterprise type software that runs their whole business, not just accounting. The advantage to this is that all information is entered into one software and can be shared by the various departments or disciplines in a business.
There is specific software for many types of businesses, including manufacturing, restaurant, construction, hotel, law firm, etc. Specific industry software is designed to record and report the kinds of things that a specific business needs to operate. A restaurant’s operating needs are far more different than an automotive manufacturer.
Choosing and implementing these enterprise wide packages is no easy task. The business must get the right software and must launch it correctly. The management must first decide what software is best for their particular business. This process would start by sifting through the different software programs and choosing a handful that may work. Then, the cost of the software needs to be taken into account, along the cost of implementation and upgrades that will be necessary in the future. Next, a diligent screening of the software is needed by calling companies that have launched this software. The things to find out about these launches would be the time it took, resources needed, lessons learned, etc.
Once a software has been chosen, the launching of it needs to be planned out. The launch must be planned step-by-step to insure that when the new software is taken live that there are no issues that will disrupt the operations of the business. A failed launch can absolutely shut down the operations of a business and cost huge amounts of money in consultant fees to fix.
The launching of the software should include consultants who specialize in launching this software, champions from each department of the business, and top management’s support to supply the resources and time to launch the software properly. The consultants will work with the business champions to teach the new software and to set up the new software to meet the needs of the business. No area should be left out when setting up the software. When the go live date comes around, every scenario of the operations should have been gone through. The employees of the business should be familiar enough with the software to operate it without too much trouble after launch. The consultants and champions need to help all employees the first few days to ensure a smooth transition.
New software is awesome and can be improve productivity and provide information that helps run the business. However, the work up-front in the software implementation is crucial to ensure a smooth transition, and to ensure that the desired reports, etc are available.